ID 3569 – Executive Assistant

Job Category: Executive Assistant
Job Location: LATAM

The Executive Assistant will provide administrative and organizational support to the executive team to enable them to focus on strategic objectives, lead effectively, and achieve their targets.

● Perform general meeting management, including agenda preparation, minute-taking, and action items follow-up.
● Email and calendar organization and management (both personal and professional)
● Create an email folder/filter system.
● Establish a block schedule using Google Calendar.
● Schedule meetings on behalf of the executive.
● Communicate on executive’s behalf through email and phone calls when appropriate.
● Monitor email for invoices/accounting needs and forward to the appropriate party.
● Follow-up on all accounting tasks to ensure completion.
● Send personalized cards to important contacts.
● Coordinate travel arrangements and reservations for executive management and employees as needed.
● Use various programs, such as Google Workspace and CRMs, to create reports, forms, and other paperwork as necessary.
● Organize and responsibly handle confidential information for the executive at all times.
● Create new systems or revise established procedures as needed.
● Participate in interviewing job applicants and conducting orientation of new employees as needed.
● Prepares and retains minutes of all meetings.
● Manage the company’s and the executive’s social media accounts for engagement.
● Works with team members to complete the tasks assigned by the executive.
● Other ad hoc duties as assigned by the management.

Requirements and skills:
● 3+ years of related experience or relevant coursework.
● 3+ years of experience using GSuite (Google Calendar, Google Docs, Google Sheets, etc.)
● Strong communication skills, both written and verbal.
● Strong attention to detail and organizational skills.
● Experience using HubSpot or similar CRM (preferred)
● Experience using Slack and ClickUp (preferred)
● Willing to work US day-shift (approx. 8:00 a.m. to 5:00 p.m. EST)
● English language fluency.
● Spanish language fluency,

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