ID 3569 – Executive Assistant

Categoría del trabajo: Executive Assistant
Tipo de trabajo Remoto - Tiempo completo
Ubicación del trabajo LATAM

The Executive Assistant will provide administrative and organizational support to the executive team to enable them to focus on strategic objectives, lead effectively, and achieve their targets.

● Perform general meeting management, including agenda preparation, minute-taking, and action items follow-up.
● Email and calendar organization and management (both personal and professional)
● Create an email folder/filter system.
● Establish a block schedule using Google Calendar.
● Schedule meetings on behalf of the executive.
● Communicate on executive’s behalf through email and phone calls when appropriate.
● Monitor email for invoices/accounting needs and forward to the appropriate party.
● Follow-up on all accounting tasks to ensure completion.
● Send personalized cards to important contacts.
● Coordinate travel arrangements and reservations for executive management and employees as needed.
● Use various programs, such as Google Workspace and CRMs, to create reports, forms, and other paperwork as necessary.
● Organize and responsibly handle confidential information for the executive at all times.
● Create new systems or revise established procedures as needed.
● Participate in interviewing job applicants and conducting orientation of new employees as needed.
● Prepares and retains minutes of all meetings.
● Manage the company’s and the executive’s social media accounts for engagement.
● Works with team members to complete the tasks assigned by the executive.
● Other ad hoc duties as assigned by the management.

Requirements and skills:
● 3+ years of related experience or relevant coursework.
● 3+ years of experience using GSuite (Google Calendar, Google Docs, Google Sheets, etc.)
● Strong communication skills, both written and verbal.
● Strong attention to detail and organizational skills.
● Experience using HubSpot or similar CRM (preferred)
● Experience using Slack and ClickUp (preferred)
● Willing to work US day-shift (approx. 8:00 a.m. to 5:00 p.m. EST)
● English language fluency.
● Spanish language fluency,

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